Projects + operations + QA + HSE + plant + workforce

One system for project delivery and site operations

TaskRox connects project controls, operational readiness, fleet, workforce, HSE, QA, documents, cost and reporting for both capital projects and ongoing operations.

Run capital projects and ongoing operations from the same connected system.
Keep schedules, QA/HSE, fleet, workforce, cost and reporting in one operating layer.
Give PMs, supervisors and site teams one place to track work, evidence and decisions.

Explore features

Platform proof points

Platform features total

Includes 25 project modules plus 11 platform-level features.

Project modules

Includes Dashboard, Gantt, QA/HSE, documents, correspondence, SMS, plant/workforce and commercial workflows.

Integrated context engine

Uses connected project records to draft high-quality responses fast, surface contract/spec context, and generate project or whole-of-org summaries in minutes.

Access levels

None, View, Edit and Admin with role templates plus per-member overrides.

Feature areas

TaskRox is structured around the main feature areas project and operations teams use every day.

Delivery + operations control

Plan, sequence, assign and communicate work across projects and ongoing operations without breaking flow between site and office.

GanttKanbanCalendarSite DiaryDaily ReportsPhotosWallMessages

Quality + HSE system

Run controlled workflows for QA, incidents, hazards, forms, investigations, planning packs and change control from the same platform.

QAHSEMOCDecisionsTrainingAsset + contractor compliance

Documents, links + governance

Keep one controlled document library connected to RFIs, QA, HSE, MOC, decisions, correspondence, reviews and every record that needs evidence.

DocumentsRFIsCorrespondenceTransmittalsReviewsDecisionsReportsTMP Builder

Fleet, plant + workforce

Connect fleet, asset tracking, QR custody, Plant Library, project resources, training and workforce readiness so every project or operation knows who and what is actually ready to move.

FleetAsset TrackingPlant LibraryResourcesQR custodyTrainingWorkforceSite PassMobilisation

All platform features

Quick access to all 36 platform features: 25 project modules and 11 platform-level features.

Delivery + operations control

Run projects and operations from one coordination layer

TaskRox brings scheduling, short-horizon execution, daily reporting and communication into the same environment for both finite projects and ongoing operations — so the work moves with less re-entry and less context loss.

GanttKanbanCalendarSite DiaryDaily ReportsPhotosWallMessages

Work from long-horizon Gantt planning or rolling operational schedules down to day-by-day execution and action tracking.

Use Site Diary for narrative day-by-day site context: conditions, events, chronology, delays and progress notes.

Use Daily Reports for structured shift capture: labour hours, plant usage, production quantities, and approval workflow.

Keep project and operations updates, photo evidence, decisions-in-flight and team conversations inside the same workspace.

Operational impact

Fewer handoffs between schedule, daily records and communication

Better visibility from site team to PM and management across projects and operations

Less spreadsheet sprawl around daily control and reporting

Delivery and operations teams keep planning, site updates and communication in one working loop, which reduces context switching and keeps execution decisions closer to current field reality.

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QA + HSE system

Manage quality, safety and controlled change in one governed system

Quality and HSE are no longer side registers bolted onto delivery. TaskRox gives them proper workflows, templates, traceability and linked records across the project lifecycle.

QAHSEMOCDecisionsTrainingContractor + asset compliance

Drive QA from test request through result, NCR and ITP sign-off with lot-level traceability.

Run incidents, hazards, forms, investigations, safe work planning and compliance records in one HSE layer.

Use MOC and decision workflows for structured project change, approvals and verification.

Keep training records, contractor submissions and compliance artefacts connected to the operational record.

Governance impact

Higher auditability across QA, HSE and change control

Less paper chasing between field teams, coordinators and approvers

Stronger linkage between issues, actions and close-out evidence

Projects can defend closeout decisions with a cleaner evidence chain from request to action to sign-off, instead of scattered forms and disconnected approval records.

Read the docs

Documents, correspondence + governance

Keep technical control tight without separate document and correspondence systems

Documents, RFIs, project correspondence, decisions and reporting belong together. TaskRox keeps the technical record connected so people can move from issue to evidence to outcome without leaving the platform.

DocumentsDocument linkingRFIsQA/HSEMOCDecisionsCorrespondenceReportsTMP Builder

Track folders, versions, numbering schemes, transmittals and review flows inside the project environment.

Manage project correspondence with dedicated project email addresses, AI-assisted drafting, thread summaries and formal sender identities for controlled communications.

Use the same document picker pattern wherever records need controlled evidence: RFIs, QA, HSE, MOC, decisions, correspondence and reporting workflows.

Store project files in private provider-routed storage with signed access policies, quota governance, and enterprise customer-managed bucket options where approved.

Add or remove linked documents from the record you are working in, without leaving the workflow or duplicating files.

Use report templates and run snapshots to standardise project reporting without manual rebuilds each cycle.

Create Traffic Management Plan (TMP) draft layouts with drag-and-drop canvas, AS 1742.3 sign library, spacing guidance, and PDF export in a dedicated project module.

Technical control impact

Cleaner technical governance around documents, correspondence and queries

Faster retrieval of evidence for reviews, audits and client reporting

Better continuity from document issue through every linked project record

Engineering and project teams move from document issue through correspondence and response to resolution with fewer handoffs, making audits, reviews and reporting cycles faster to run.

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Project correspondence

Stop losing project decisions inside personal inboxes

Every construction project generates hundreds of emails — tender queries, contract notices, superintendent directions, stakeholder questions, HR and recruitment threads, consultant RFIs. They scatter across personal inboxes, get missed, get forwarded without context, and the project record never sees them. TaskRox Correspondence brings all of that into one governed project folder with AI that actually understands the job.

Project inboxAI draft repliesThread summariesFormal sender identitiesRecord linkingAudit trail

Receive all project correspondence into a dedicated project address — contractor queries, client notices, consultant responses, supplier communications — instead of scattering them across personal inboxes.

AI reads the full thread and drafts a response using live project context — linked RFIs, open NCRs, current schedule, budget position — so the reply is informed before the human even reviews it.

Issue formal correspondence from controlled role-based identities (Superintendent, Principal Rep, Contract Admin) with review and approval workflows before send.

Every thread auto-links to the project records it references — RFIs, decisions, documents, variations, HSE incidents — building a correspondence trail that survives staff turnover.

Correspondence impact

Critical correspondence stops getting lost in personal inboxes

AI-drafted replies cut response time while keeping humans in control

Formal communications have proper audit trails and sender authority

Project teams spend less time hunting through inboxes and more time acting on correspondence that matters. The AI drafts responses with live project context, formal communications go through proper review channels, and every thread links back to the records it affects.

Read the docs

Fleet, plant + workforce

Control readiness and custody across plant and people

TaskRox spans fleet management, asset tracking, QR asset custody, plant intelligence, project resources, training and workforce readiness so every project or operation reflects the actual capability available to deliver the work.

FleetAsset TrackingAsset QR custodyPlant LibraryResourcesTrainingWorkforceWorker PassportSite PassMobilisationReadiness matrices

Match equipment compliance, workforce licences, training, inductions and mobilisation requirements against each project or operation before work starts.

Manage fleet registers, service status, compliance, QR identity, location tracking and deployment across the organisation.

Track asset locations with telematics — view last-seen positions on project or organisation maps, set geofences, receive movement and battery alerts, and support theft recovery workflows.

Scan asset QR tags from Android to view current status, check equipment out, check it back in and expose the permitted custodian state to authorised web users.

Display mobile digital access credentials with Site Pass — workers show their pass on Android with QR code, live compliance, and offline caching; supervisors scan to verify access, view privacy-safe approval status, and record sign-on/sign-off events.

Workers carry their own Training Passport — upload evidence, see expiries and per-project readiness, and share their passport with employers or projects under strict medical-privacy rules; admins verify or request clarification from a dedicated queue.

Track training, sessions, refreshers and outcomes as part of workforce readiness rather than separate admin data.

See licences, medicals, authorisations, expiries, inductions and mobilisation status in the same ecosystem.

Readiness impact

Better visibility of who and what is actually ready for the job

Stronger connection between fleet data, location tracking, custody state and project deployment decisions

Less uncertainty over where assets are deployed and who currently has custody

Mobilisation and operational readiness decisions become easier to trust when fleet, asset tracking, QR custody, plant context, workforce competency and deployment status are connected in one readiness view.

Read the docs

Commercial + reporting

Keep commercial position, stakeholders, reporting and closeout aligned

Budget control, contact visibility, reporting outputs and project closeout are part of the same delivery and operations story. TaskRox makes them easier to keep current because they sit next to the live records that drive them.

Budget + BOQContactsReportsCloseoutLessons learntReadinessExports

Track budget items, BOQ detail and current commercial position from the project or operations workspace.

Maintain a structured contact register for key stakeholders, suppliers and delivery partners.

Generate report runs, exports and printable outputs using current project data, not stale copies.

Build close-out reports from project KPIs, lessons learnt, readiness items, evidence appendices, follow-on actions and contract improvement suggestions.

Use the same platform to support management, client, handover and audit reporting cycles.

Commercial impact

More trustworthy reporting because it stays closer to source records

Less manual stitching together across cost, stakeholder, completion and handover data

Cleaner closeout packs for client, archive and future-project learning

Commercial and reporting outputs stay closer to operational source records, so leaders spend less time reconciling mismatched spreadsheets before reviews or client updates.

Read the docs