Projects + operations + QA + HSE + plant + workforce

One system for project delivery and site operations

TaskRox connects project controls, operational readiness, fleet, workforce, HSE, QA, documents, cost and reporting for both capital projects and ongoing operations.

Run capital projects and ongoing operations from the same connected system.
Keep schedules, QA/HSE, fleet, workforce, cost and reporting in one operating layer.
Invite clients, contractors and consultants into the right workspace with controlled access.
Give PMs, supervisors and site teams one place to track work, evidence and decisions.

Explore features

Platform proof points

Platform features total

Includes 32 project modules plus 17 platform-level features.

Project modules

Includes Dashboard, Gantt, QA/HSE, documents, correspondence, SMS, plant/workforce and commercial workflows.

Integrated context engine

Uses connected project records to draft high-quality responses fast, surface contract/spec context, and generate project or whole-of-org summaries in minutes.

Access levels

None, View, Edit and Admin for internal teams and external partners, with templates plus per-member overrides.

Feature areas

TaskRox is structured around the main feature areas project and operations teams use every day.

Delivery + operations control

Plan, sequence, assign and communicate work across projects and ongoing operations without breaking flow between site and office.

GanttKanbanCalendarRosterSite DiaryDaily ReportsPhotosWallMessagesCalls

Quality + HSE system

Run controlled workflows for QA, incidents, hazards, forms, investigations, planning packs and change control from the same platform.

QADefect ListHSEMOCDecisionsTrainingAsset + contractor compliance

Documents, links + governance

Keep one controlled document library connected to RFIs, QA, HSE, MOC, decisions, correspondence, reviews and every record that needs evidence — and sign the contractual ones with legally-defensible, tamper-evident e-signature.

DocumentsE-SignatureRFIsCorrespondenceTransmittalsReviewsDecisionsReportsTMP Builder

Fleet, plant + workforce

Connect fleet, asset tracking, QR custody, Plant Library, project resources, training and workforce readiness so every project or site knows who and what is actually ready to move. Build structured experience profiles from CV uploads with AI parsing to filter personnel by industry sector and skills. Run a governed Talent Pool of prospects with self-serve CSV/CV import, project-fit ranking, duplicate merge, a recruitment funnel, and one-click convert-to-engaged.

FleetAsset TrackingPlant LibraryResourcesRosterQR custodyTrainingWorkforceTalent PoolExperience ProfilesCV UploadSite PassMobilisation

All platform features

Quick access to all 49 platform features: 32 project modules and 17 platform-level features.

Australian payroll execution

Version-controlled payroll outputs with an auditable ruleset

For pre-configured workspaces, TaskRox supports controlled pay-run review, finalisation and reversal with ATO Schedule 1 PAYG, 12% SG, STP Phase 2 files, compliant payslips and BECS bank files.

Active ruleset provenance and every material transition stay auditable. The public Payroll guide records the current setup boundary, supported scenarios and full scope disclosure.

Read Payroll scope

Delivery + operations control

Run projects and operations from one coordination layer

TaskRox brings scheduling, short-horizon execution, daily reporting and communication into the same environment for both finite projects and ongoing operations — so the work moves with less re-entry and less context loss.

GanttKanbanCalendarRosterSite DiaryDaily ReportsPhotosWallMessagesCalls

Work from long-horizon Gantt planning or rolling operational schedules down to day-by-day execution and action tracking.

Use Roster for expected attendance, crew rotations, Today view, and rostered-vs-actual context for shift-work projects.

Use Daily Reports for structured shift capture: labour hours, plant usage, production quantities, and approval workflow.

Preview approved labour by pay period, resolve readiness warnings, export a Generic Payroll CSV, and retain an auditable lock and rollback trail through Approved Time Export.

Capture the narrative site diary on each Daily Report: conditions, events, chronology, delays and progress notes.

Keep project and operations updates, photo evidence, decisions-in-flight and team conversations inside the same workspace.

Operational impact

Fewer handoffs between schedule, daily records and communication

Better visibility from site team to PM and management across projects and operations

Less spreadsheet sprawl around daily control and reporting

Delivery and operations teams keep planning, site updates and communication in one working loop, which reduces context switching and keeps execution decisions closer to current field reality.

Read the docs

QA + HSE system

Manage quality, safety and controlled change in one governed system

Quality and HSE are no longer side registers bolted onto delivery. TaskRox gives them proper workflows, templates, traceability and linked records across the project lifecycle.

QAHSEMOCDecisionsTrainingContractor + asset compliance

Drive QA from test request through result, NCR and ITP sign-off with lot-level traceability, measured values, permission-scoped linked evidence, append-only correction history, configured verification lanes, lot-aware prerequisite blockers, hold-release signatures, and e-signed approval/closeout records.

Close a lot out on evidence, not assertion: the server checks every governed fact — results, verification lanes, hold releases, witness outcomes, required measurements, unresolved NCRs and prerequisites — and itemises exactly what is outstanding.

Issue a controlled closeout pack per work package: an immutable dossier of revision identity, results, measurements, evidence index, verification history, deviations and signature certificates, filed as a PDF with deep links back to every source record.

Run incidents, hazards, forms, investigations, safe work planning and compliance records in one HSE layer.

Analyse safety rates and injury trends with drilldowns, exports, and a personal layout that remembers widget order, visibility and collapsed charts.

Use MOC and decision workflows for structured project change, approvals and verification.

Keep training records, contractor submissions and compliance artefacts connected to the operational record.

Draft and export an ITP free at taskrox.com/itp — no account needed, formula-safe XLSX and paginated PDF output, with a one-click save into your workspace when you sign up.

Governance impact

Higher auditability across QA, HSE and change control

Less paper chasing between field teams, coordinators and approvers

Stronger linkage between issues, actions and close-out evidence

Projects can defend closeout decisions with a cleaner evidence chain from request to action to sign-off, instead of scattered forms and disconnected approval records.

Read the docs

Documents, correspondence + governance

Keep technical control tight without separate document and correspondence systems

Documents, RFIs, project correspondence, decisions and reporting belong together. TaskRox controls each file and revision, connects it to the technical record, and keeps practical preview, edit and recovery paths clear for every format.

DocumentsNative preview + editingControlled revisionsDocument linkingRFIsQA/HSEMOCDecisionsCorrespondenceReportsTMP Builder

Track folders, versions, numbering schemes, transmittals and review flows inside the project environment.

Preview and edit CSV, plain text and Markdown in TaskRox; preview XLSX as a structured workbook and make limited value-grid edits without claiming full workbook fidelity.

For Word, PowerPoint and any workflow needing full Office fidelity, download the controlled file, edit it in your chosen desktop tool, and upload the result as a new TaskRox revision.

TaskRox remains the system of record for permissions, versions, hashes, audit and recovery. Microsoft 365 for the web is the selected future browser editor for customers with qualifying licences, but remains unavailable until external validation and Microsoft approval are complete.

Manage project correspondence with dedicated project email addresses, AI-assisted drafting, thread summaries and formal sender identities for controlled communications.

Run RFIs as governed questions and responses with ball-in-court, pinned reference revisions, related correspondence, formal response artefacts, revision history and bidirectional supersession.

Use the same document picker pattern wherever records need controlled evidence: RFIs, QA, HSE, MOC, decisions, correspondence and reporting workflows.

Store project files in private provider-routed storage with signed access policies, quota governance, and enterprise customer-managed bucket options where approved.

Add or remove linked documents from the record you are working in, without leaving the workflow or duplicating files.

Use report templates and run snapshots to standardise project reporting without manual rebuilds each cycle.

Create Traffic Management Plan (TMP) draft layouts with drag-and-drop canvas, AS 1742.3 sign library, spacing guidance, and PDF export in a dedicated project module.

Technical control impact

Cleaner technical governance around documents, correspondence and queries

Faster retrieval of evidence for reviews, audits and client reporting

Better continuity from document issue through every linked project record

Engineering and project teams move from document issue through correspondence and response to resolution with fewer handoffs, making audits, reviews and reporting cycles faster to run.

Read the docs

E-signature + document signing

Sign the contractual documents without a separate signing subscription

Prepare, route, sign, track and seal contractual documents inside TaskRox. Internal teams and external counterparties use one coherent workflow, with no separate e-signing subscription or customer portal to administer.

E-SignatureSaved signaturesField placementInternal signingExternal counterpartiesEmail link + OTP + access codeSequential routingSignatory authoritySealed PDFCertificate of Completion

Save a signature once — upload, draw or type it — then drag signature, initial, date, name and title fields straight onto a template-generated PDF, with anchors auto-placing fields where the template expects them.

Sign internally in-app with recorded consent, or route external counterparties through secure single-use links using email link, email OTP, SMS OTP or a separately shared access code.

Let external signers type or draw their signature, dispatch links only when each sequential routing position becomes active, and retain status and evidence in the same envelope record.

Lock who may sign as a formal role — Superintendent, Principal's Representative, Principal, Contractor — with signatory-authority grants enforced at the moment an envelope is sent.

Seal the result as a tamper-evident PAdES (PKCS#7) digitally-signed PDF with a SHA-256 content hash and an appended Certificate of Completion — verifiable and audit-ready.

Track every envelope from the project Signature register and the cross-project signing inbox: who has signed, who is still pending, and the full signing event history.

Signing impact

Contractual documents signed and sealed without an OEM signing subscription

Legally-defensible, tamper-evident copies straight back into document control

Internal and external signers under one routed, audited ceremony

Contractual sign-off stays on the same platform that generated the document and holds the project record, so signed copies land straight back into document control with a full evidence trail — instead of bouncing through a separate signing vendor.

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Compliance Navigator

Turn job context into cited compliance actions

Compliance Navigator is the AI Studio lane for the question project teams ask before work starts: what applies to this job? It combines project context, work type, jurisdiction and reviewed sources, then converts the answer into reviewable TaskRox records.

AI StudioCompliance sourcesCitationsAction packsHSE triageDaily ReportsDocumentsTrainingQA hold points

Build context from project, jurisdiction, work type and focus areas before asking what permits, controls or evidence apply.

Ground answers in reviewed compliance sources with citation, source date and review-status visibility.

Generate action packs that create real TaskRox records only after review, with target-module permissions enforced.

Use conservative incident and near-miss triage: gather facts, escalate to the accountable person and record an HSE incident under review when needed.

Compliance impact

Less missed pre-start compliance context

Cited source trail behind generated actions

Human review preserved for statutory and high-risk calls

Teams can move from a high-risk question to cited source context, reviewable actions and incident triage without pretending the AI is the accountable decision-maker.

Read the docs

Project correspondence

Stop losing project decisions inside personal inboxes

Every construction project generates hundreds of emails — tender queries, contract notices, superintendent directions, stakeholder questions, HR and recruitment threads, consultant RFIs. They scatter across personal inboxes, get missed, get forwarded without context, and the project record never sees them. TaskRox Correspondence brings all of that into one governed project folder with AI that actually understands the job.

Project inboxAI draft repliesThread summariesFormal sender identitiesRecord linkingAudit trail

Receive all project correspondence into a dedicated project address — contractor queries, client notices, consultant responses, supplier communications — instead of scattering them across personal inboxes.

AI reads the full thread and drafts a response using live project context — linked RFIs, open NCRs, current schedule, budget position — so the reply is informed before the human even reviews it.

Issue formal correspondence from controlled role-based identities (Superintendent, Principal Rep, Contract Admin) with review and approval workflows before send.

Every thread auto-links to the project records it references — RFIs, decisions, documents, variations, HSE incidents — building a correspondence trail that survives staff turnover.

Correspondence impact

Critical correspondence stops getting lost in personal inboxes

AI-drafted replies cut response time while keeping humans in control

Formal communications have proper audit trails and sender authority

Project teams spend less time hunting through inboxes and more time acting on correspondence that matters. The AI drafts responses with live project context, formal communications go through proper review channels, and every thread links back to the records it affects.

Read the docs

Fleet, plant + workforce

Control readiness and custody across plant and people

TaskRox spans fleet management, asset tracking, QR asset custody, plant intelligence, project resources, training and workforce readiness so every project or operation reflects the actual capability available to deliver the work.

FleetAsset TrackingAsset QR custodyPlant LibraryResourcesRosterTrainingWorkforceExperience ProfilesCV Upload + AI ParseWorker PassportSite PassMobilisationReadiness matrices

Match equipment compliance, workforce licences, training, inductions and mobilisation requirements against each project or operation before work starts.

Manage fleet registers, service status, compliance, QR identity, location tracking and deployment across the organisation.

Track asset locations with telematics — view last-seen positions on project or organisation maps, set geofences, receive movement and battery alerts, and support theft recovery workflows.

Scan asset QR tags from Android to view current status, check equipment out, check it back in and expose the permitted custodian state to authorised web users.

Display mobile digital access credentials with Site Pass — workers show their pass on Android with QR code, live compliance, and offline caching; supervisors scan to verify access, view privacy-safe approval status, and record sign-on/sign-off events.

Workers carry their own Training Passport — upload evidence, see expiries and per-project readiness, and share their passport with employers or projects under strict medical-privacy rules; admins verify or request clarification from a dedicated queue.

Track training, sessions, refreshers and outcomes as part of workforce readiness rather than separate admin data.

See licences, medicals, authorisations, expiries, inductions and mobilisation status in the same ecosystem.

Build structured experience profiles from CV or resume uploads — AI parses uploaded documents against 60+ industry sectors and 50+ skills to create filterable, searchable experience records per worker.

Readiness impact

Better visibility of who and what is actually ready for the job

Stronger connection between fleet data, location tracking, custody state and project deployment decisions

Less uncertainty over where assets are deployed and who currently has custody

Faster personnel filtering by industry experience, sector and skills from AI-parsed CVs

Mobilisation and operational readiness decisions become easier to trust when fleet, asset tracking, QR custody, plant context, workforce competency and deployment status are connected in one readiness view.

Read the docs

Commercial + reporting

Keep contracts, commitments, claims, reporting and closeout aligned

TaskRox carries commercial control beyond a budget summary: head contracts, commitments, cost allocations, variations, claims, retention and linked evidence stay beside the delivery records that drive them.

Budget + BOQCommitmentsHead contractVariations + claimsRetentionBusiness RegisterSupplier EnquiriesContactsReportsCloseoutExports

Track budget items, BOQ detail and the ledger-backed commercial position from the project or operations workspace.

Create and govern subcontract, purchase-order and letter-of-intent commitments, allocate them to cost codes, progress variations, and retain linked supporting documents.

Manage the project head contract and its outgoing variations and claims alongside subcontract claims, assessment, certification, payment and retention controls.

Maintain structured contact and business registers for key stakeholders, suppliers and delivery partners, including project-scoped Supplier Enquiries for call-downs, quote requests, availability checks and follow-ups.

Generate report runs, exports and printable outputs using current project data, not stale copies.

Build close-out reports from project KPIs, lessons learnt, readiness items, evidence appendices, follow-on actions and contract improvement suggestions.

Use the same platform to support management, client, handover and audit reporting cycles.

Commercial impact

More trustworthy reporting because it stays closer to source records

Less manual stitching together across cost, stakeholder, completion and handover data

Cleaner closeout packs for client, archive and future-project learning

Commercial and reporting outputs stay closer to operational source records, so leaders spend less time reconciling mismatched spreadsheets before reviews or client updates.

Read the docs

Every module on every paid plan.

TaskRox does not strip features into upsells. Pro is the full platform for normal project, ops, and site teams. Enterprise adds organisational controls — not extra modules. Storage overage and optional platform-paid AI are the only things that can ever add to your bill, and we disclose both before they create a charge.

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