Free RFI log and RFI form template

Track every request for information on your project: numbered RFIs, subject, discipline, who raised it and who must answer, the dates, the status and who has the ball. No sign-up. Print one RFI as a form or the whole log.

  • No account needed
  • Numbers RFIs for you
  • Flags overdue RFIs
  • Print an RFI as a form
  • Export Excel, CSV and PDF

RFI Log Template

Loading the RFI log…

What an RFI log is

A request for information (RFI) is a formal question from the builder or a subcontractor to the designer or client, raised when the drawings or specification are unclear, conflict or leave something out. The answer lets work go ahead as intended.

An RFI log, or RFI register, lists every RFI on the project with its number, subject, who raised it, who must answer, when the answer is needed and where it stands. It shows at a glance which questions are holding up work, and it is the record you go back to when a late answer leads to a delay or a variation.

When to raise and log an RFI

  • A drawing and the specification disagree, or two drawings show different dimensions.
  • A detail is missing, for example a connection, a fixing or a finish.
  • A specified product is no longer available and you need an equal approved.
  • Site conditions differ from the design, such as a service in the way.
  • You need a decision before work can start, and want the date you asked on record.

How to use the RFI log

  1. 1. Add the projectEnter the project name, number and client once. They appear on every export.
  2. 2. Add an RFIEach new RFI gets the next number (RFI-001, RFI-002 …). Type the subject, discipline, who raised it and who must answer.
  3. 3. Set the datesDate raised fills in as today. Set the date you need the answer; the log counts RFIs past that date as overdue.
  4. 4. Write the questionPut the question with its drawing and specification references in the Question column.
  5. 5. Track the answerUpdate the status and ball in court as the RFI moves. When the response arrives, record it with the date answered.
  6. 6. Print or exportPrint one RFI as a form to send, print the whole log, or export Excel or CSV for the project meeting.

RFI log fields explained

Project

ProjectRequired
The project the register covers.
Project number
Your job or contract number.
Client
The client or principal.
Register kept by
Who maintains the log.

RFIs

RFI number
Filled in automatically (RFI-001, RFI-002 …). You can type your own numbering instead.
SubjectRequired
A short title that says what the question is about.
Discipline
The design discipline that needs to answer.
Raised byRequired
The person or company asking.
Raised to
Who must answer, for example the architect or engineer.
Date raised
The day the RFI was sent.
Date required
When you need the answer to avoid a delay. RFIs past this date and not answered show as overdue.
Date answered
When the response came back.
Status
Draft, Open (sent and waiting), Answered, or Closed (answer accepted and acted on).
Ball in court
Who has to act next. It changes as the RFI moves between parties.
Impact
Whether the answer may change cost or time. Flag it early if it could lead to a variation.
Question
The question itself, with drawing and specification references.
Response
The answer received, word for word or summarised with a reference.

Sample RFI log

Five RFIs on a residential build, from draft to closed. Load them into the tool to see the numbering, statuses and overdue count.

RFI log — Riverside Apartments: RFIs
RFI numberSubjectDisciplineRaised byRaised toDate raisedDate requiredDate answeredStatusBall in courtImpact
RFI-001Stair 2 landing level clash with beam B14StructuralSam Taylor (Builder)Ortiz Engineers5 Oct 20269 Oct 20268 Oct 2026ClosedNone
RFI-002Window W07 head height on north elevationArchitecturalSam Taylor (Builder)Hart Architects12 Oct 202619 Oct 202620 Oct 2026AnsweredBuilderTo be confirmed
RFI-003Hydrant booster locationFireAlex Nguyen (Builder)Fire Design Co21 Oct 202628 Oct 2026OpenFire Design CoCost
RFI-004Basement waterproofing membrane typeHydraulicAlex Nguyen (Builder)Ortiz Engineers2 Nov 202613 Nov 2026OpenOrtiz EngineersNone
RFI-005Level 4 balcony drainage outletArchitecturalSam Taylor (Builder)5 Nov 2026DraftBuilder

Free RFI log or the TaskRox RFI module

The free log is a register you keep yourself in one browser. In the TaskRox RFI module, each RFI is a record the project team raises, answers and approves together.

Free RFI log template

  • You type the status and ball in court
  • One response column
  • Numbered RFI-001 in this log
  • Question and response as text
  • Print a single RFI as a form
  • Stands alone

TaskRox RFI module

  • Issue, respond, approve and close each RFI; ball in court follows the response
  • Responses in sections, each with its own responsible party and status, and an approval chain
  • Numbered automatically across the project (RFI-0001), with revisions and a full edit history
  • Attachments, drawing and specification references, and cost and schedule impact
  • A signed PDF for each RFI revision
  • Linked to schedule tasks, documents, decisions and defects
Start a free TaskRox trial
14-day free trial, no credit card.

RFI log questions

Is this RFI log template really free?

Yes. There is no account, no trial period and no download. Open the page and start typing. You only need a TaskRox account if you want to run the RFI log with your team inside a project; that starts with a 14-day free trial, no credit card.

What should an RFI include?

A unique number, a clear subject, the question with drawing and specification references, who raised it, who must answer, the date raised and the date the answer is needed. Record whether it may affect cost or time, so a variation is flagged early.

How does the RFI numbering work?

Each new RFI takes the next number after the highest one in the log, so a deleted number is not reused. You can type your own numbering instead, and Renumber puts every RFI in table order.

What does ball in court mean?

It names the party who has to act next: the designer to answer, the builder to accept or ask again. It changes as the RFI moves, and it shows who is holding up a decision.

Can I send a single RFI as a form?

Yes. Open the row menu and choose Print as a form. It prints that RFI with the project details on one page, ready to save as a PDF and send.

Which RFIs count as overdue?

An RFI is overdue when its date required has passed and its status is not Answered or Closed. The summary above the log shows the count, and each overdue row is marked.

How many RFIs can it hold?

Up to 500 RFIs in one RFI log. For a larger register, or one the whole team edits at once, use the TaskRox module it is based on.

Where is my RFI log saved?

In your browser's local storage on the device you are using. It saves automatically as you type and is not sent to TaskRox. Clearing your browser data deletes it, so export a CSV or Excel copy, or copy a share link, if you want a backup.

Can I open it in Excel or save it as a PDF?

Yes. Export an Excel workbook (.xlsx), a CSV file for Excel or Google Sheets, or a PDF through your browser's print dialog. Every export carries a small line naming the free tool. You can also import a CSV back in, for example a RFI log you kept in a spreadsheet.

How do I share the RFI log?

Choose Share and copy the link. Everything is packed inside the link itself, after the # sign. Browsers do not send that part of a link to a server, and the TaskRox page analytics are set to ignore it. Anyone with the link opens their own copy to edit; your copy does not change.

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