TaskRox vs Microsoft Project
Microsoft Project covers scheduling. TaskRox covers scheduling plus documents, RFIs, QA, HSE and site records.
Yes — per billable user (viewer-tier members and external contacts are free)
Microsoft publishes Project plan pricing; use its official comparison page for current terms.
TaskRox is one connected construction PM system, not a generic work tracker or single-purpose module.
Feature comparison
Competitor pricing is linked, not restated, so live pages avoid stale external price claims.
| Capability | TaskRox | Microsoft Project |
|---|---|---|
| Pricing model | $50 AUD / user / month + GST (Pro) · $100 AUD / user / month + GST (Enterprise) · 20% off annual | See current official pricing |
| Per-seat pricing | Yes — per billable user (viewer-tier members and external contacts are free) | Yes — per user |
| Self-serve signup | Yes — instant | Yes (via Microsoft 365) |
| Gantt (CPM scheduling) | CPM — 4 dep types, critical path, working-day calendars | CPM scheduling |
| Documents + Transmittals | Built-in: versioning, transmittals, reviews | Via SharePoint (separate) |
| RFI Register | Built-in: response workflows, approval chains | No |
| QA (TR + NCR + ITP) | Built-in: TR → lab email → NCR → ITP sign-off | No |
| HSE Incident Management | Built-in: incidents, corrective actions | No |
| Site Diary | Built-in narrative site log (Daily Reports is a separate structured module) | No |
| Management of Change | Built-in: approvals, briefings, verification | No |
| Budget + BOQ | Built-in: line items, BOQ, Excel import | Cost tracking in schedule |
| Kanban Board | Built-in: drag-drop, priorities, comments | Board view |
| RBAC Permissions | Module-level: 8 templates + per-member overrides | Via Microsoft 365 / SharePoint |
| Free trial | 14 days, no credit card | 30-day trial |
| Contract terms | Month-to-month, cancel anytime | Monthly or annual billing via Microsoft 365 |
Site Diary is the narrative daily site log. Daily Reports is the separate structured shift reporting module.
Where Microsoft Project wins
Desktop scheduling depth
The Microsoft Project desktop app includes resource levelling, multiple baselines and earned value, and is a strong tool for detailed scheduling.
Microsoft ecosystem
If your organisation runs on Microsoft 365, Teams and SharePoint, Microsoft Project fits into that environment.
Legacy familiarity
Many planners learned scheduling on Microsoft Project, so the tool is familiar in traditional planning teams.
Where TaskRox wins
Full platform, not just scheduling
Microsoft Project is a scheduler. TaskRox has 49 platform features, including documents, RFIs, QA, HSE, site diary and budget, alongside the schedule.
Free viewer seats
Microsoft Project is licensed per user for scheduling. TaskRox's per-billable-user AUD pricing covers scheduling and the rest of the platform. Owner, Admin and Member seats are billable. Viewer-tier members are free, and external contacts without a TaskRox login are not counted as seats.
Browser-based
TaskRox runs in a web browser with no desktop installation, and the schedule is stored with the rest of the project records.
CPM in the browser
TaskRox calculates the critical path in the browser as the schedule changes. The TaskRox Gantt module calculates the critical path and supports all four dependency types (finish-to-start, start-to-start, finish-to-finish, start-to-finish), lag, and per-project working-day calendars.
Choose Microsoft Project if
You need resource levelling, earned value analysis and multiple baselines on a complex schedule, and your organisation already uses Microsoft 365.
Choose TaskRox if
You need scheduling together with document management, RFIs, QA and HSE, without a separate per-user licence for the scheduler.
Switching path
TaskRox imports Microsoft Project files (.mpp, .mpt, .mpx and .xml) into the Gantt module. The imported schedule then sits in the same project as documents, RFIs, QA and HSE records.
Related guides on the TaskRox blog
TaskRox features in this comparison
Other TaskRox comparisons
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