TaskRox vs Microsoft Project
MS Project does scheduling. TaskRox does everything else too.
Yes — per billable user (viewer-tier members and external contacts are free)
Microsoft publishes Project plan pricing; use its official comparison page for current terms.
TaskRox is one connected construction PM system, not a generic work tracker or single-purpose module.
Feature comparison
Competitor pricing is linked, not restated, so live pages avoid stale external price claims.
| Capability | TaskRox | Microsoft Project |
|---|---|---|
| Pricing model | $50 AUD / user / month + GST (Pro) · $100 AUD / user / month + GST (Enterprise) · 20% off annual | See current official pricing |
| Per-seat pricing | Yes — per billable user (viewer-tier members and external contacts are free) | Yes — per user |
| Self-serve signup | Yes — instant | Yes (via Microsoft 365) |
| Gantt (CPM scheduling) | CPM — 4 dep types, critical path, working-day calendars | Full CPM on desktop; basic on web |
| Documents + Transmittals | Built-in: versioning, transmittals, reviews | Via SharePoint (separate) |
| RFI Register | Built-in: response workflows, approval chains | No |
| QA (TR + NCR + ITP) | Built-in: TR → lab email → NCR → ITP sign-off | No |
| HSE Incident Management | Built-in: incidents, corrective actions | No |
| Site Diary | Built-in narrative site log (Daily Reports is a separate structured module) | No |
| Management of Change | Built-in: approvals, briefings, verification | No |
| Budget + BOQ | Built-in: line items, BOQ, Excel import | Cost tracking in schedule |
| Kanban Board | Built-in: drag-drop, priorities, comments | Board view (Project for the web) |
| RBAC Permissions | Module-level: 8 templates + per-member overrides | Via Microsoft 365 / SharePoint |
| Free trial | 14 days, no credit card | 30-day trial (Microsoft 365) |
| Contract terms | Month-to-month, cancel anytime | Monthly or annual |
Site Diary is the narrative daily site log. Daily Reports is the separate structured shift reporting module.
Where Microsoft Project wins
Desktop scheduling depth
MS Project desktop (Plan 5) has deep scheduling features — resource levelling, multiple baselines, earned value. For pure scheduling, the desktop app is powerful.
Microsoft ecosystem
If your organisation runs on Microsoft 365, Teams, and SharePoint, MS Project integrates natively.
Legacy familiarity
Many PMs learned scheduling on Microsoft Project, so the tool is familiar in traditional planning teams.
Where TaskRox wins
Full platform, not just scheduling
MS Project is a scheduler. TaskRox has 49 platform features — documents, RFIs, QA, HSE, diary, budget, and more. MS Project doesn't touch any of these.
Free viewer + external seats
Project Plan 5 charges per user for the scheduling tool alone. TaskRox's per-billable-user AUD pricing covers scheduling plus the rest of the platform, and viewer-tier members + external contacts are free seats.
Cloud-native
TaskRox runs entirely in the browser. No desktop install, no sync issues, no version conflicts.
CPM in the browser
TaskRox's CPM engine runs full critical path analysis in the browser at 60fps. No need for the desktop app.
Choose Microsoft Project if
You need resource levelling, earned value analysis, and multiple baselines on a complex schedule, and your organisation is already on Microsoft 365.
Choose TaskRox if
You need scheduling AND document management, RFIs, QA, HSE, and all the other features construction teams require. And you don't want to pay $55/user/month just for a scheduler.
Switching path
TaskRox supports MS Project (.xml) import. Bring your schedules across and gain the rest of the integrated platform features you didn't have before.
Ready to compare on your own project?
Start a 14-day TaskRox trial, build a real project, and compare the workflow with your current tool before making a buying decision.