TaskRox vs Smartsheet
Smartsheet is a smarter spreadsheet. TaskRox is a construction PM platform.
Yes — per billable user (viewer-tier members and external contacts are free)
Smartsheet publishes plan pricing; use its official pricing page for current plan terms.
TaskRox is one connected construction PM system, not a generic work tracker or single-purpose module.
Feature comparison
Competitor pricing is linked, not restated, so live pages avoid stale external price claims.
| Capability | TaskRox | Smartsheet |
|---|---|---|
| Pricing model | $50 AUD / user / month + GST (Pro) · $100 AUD / user / month + GST (Enterprise) · 20% off annual | See current official pricing |
| Per-seat pricing | Yes — per billable user (viewer-tier members and external contacts are free) | Yes — per user |
| Self-serve signup | Yes — instant | Yes |
| Gantt (CPM scheduling) | CPM — 4 dep types, critical path, working-day calendars | Spreadsheet-based timeline (no CPM) |
| Documents + Transmittals | Built-in: versioning, transmittals, reviews | File attachments, Brandfolder |
| RFI Register | Built-in: response workflows, approval chains | No |
| QA (TR + NCR + ITP) | Built-in: TR → lab email → NCR → ITP sign-off | No |
| HSE Incident Management | Built-in: incidents, corrective actions | No |
| Site Diary | Built-in narrative site log (Daily Reports is a separate structured module) | No |
| Management of Change | Built-in: approvals, briefings, verification | No |
| Budget + BOQ | Built-in: line items, BOQ, Excel import | Spreadsheet-based tracking |
| Kanban Board | Built-in: drag-drop, priorities, comments | Card view |
| RBAC Permissions | Module-level: 8 templates + per-member overrides | Sheet-level sharing |
| Free trial | 14 days, no credit card | 30-day trial |
| Contract terms | Month-to-month, cancel anytime | Monthly or annual |
Site Diary is the narrative daily site log. Daily Reports is the separate structured shift reporting module.
Where Smartsheet wins
Spreadsheet familiarity
If your team lives in Excel, Smartsheet feels like home. The learning curve is minimal for spreadsheet users.
Strong reporting and dashboards
Smartsheet's reporting, dashboards, and cross-sheet formulas are powerful for data aggregation.
Enterprise familiarity
Smartsheet is a trusted enterprise tool with strong brand recognition.
Where TaskRox wins
Purpose-built construction features
Smartsheet has no RFI register, no QA feature, no HSE management, no document transmittals, no site diary, no MOC. You'd need to build everything from scratch in sheets.
Real CPM Gantt
Smartsheet's Gantt is a spreadsheet with bars. TaskRox has a full CPM engine — critical path, 4 dependency types, working day calendars.
Free viewer + external seats
Only Owner / Admin / Member tiers are billable on TaskRox. Viewer-tier members and external contacts (subcontractors, suppliers, stakeholders) are free seats — Smartsheet charges per seat across every tier.
Choose Smartsheet if
You need a general-purpose collaborative spreadsheet tool for cross-department work. Smartsheet is excellent for non-industry-specific project tracking.
Choose TaskRox if
You're a construction team that's been building custom sheets for RFIs, QA, and HSE because no one tool had everything. TaskRox does.
Switching path
Export your Smartsheet data as CSV/Excel and import into TaskRox. Schedules, tasks, and document registers can all be brought across.
Ready to compare on your own project?
Start a 14-day TaskRox trial, build a real project, and compare the workflow with your current tool before making a buying decision.