TaskRox vs Smartsheet
Smartsheet is a spreadsheet-style work platform. TaskRox is a construction project management platform.
Yes — per billable user (viewer-tier members and external contacts are free)
Smartsheet publishes plan pricing; use its official pricing page for current plan terms.
TaskRox is one connected construction PM system, not a generic work tracker or single-purpose module.
Feature comparison
Competitor pricing is linked, not restated, so live pages avoid stale external price claims.
| Capability | TaskRox | Smartsheet |
|---|---|---|
| Pricing model | $50 AUD / user / month + GST (Pro) · $100 AUD / user / month + GST (Enterprise) · 20% off annual | See current official pricing |
| Per-seat pricing | Yes — per billable user (viewer-tier members and external contacts are free) | Yes — per user |
| Self-serve signup | Yes — instant | Yes |
| Gantt (CPM scheduling) | CPM — 4 dep types, critical path, working-day calendars | Gantt view with dependencies |
| Documents + Transmittals | Built-in: versioning, transmittals, reviews | File attachments |
| RFI Register | Built-in: response workflows, approval chains | No |
| QA (TR + NCR + ITP) | Built-in: TR → lab email → NCR → ITP sign-off | No |
| HSE Incident Management | Built-in: incidents, corrective actions | No |
| Site Diary | Built-in narrative site log (Daily Reports is a separate structured module) | No |
| Management of Change | Built-in: approvals, briefings, verification | No |
| Budget + BOQ | Built-in: line items, BOQ, Excel import | Spreadsheet-based tracking |
| Kanban Board | Built-in: drag-drop, priorities, comments | Card view |
| RBAC Permissions | Module-level: 8 templates + per-member overrides | Sheet-level sharing |
| Free trial | 14 days, no credit card | 30-day trial |
| Contract terms | Month-to-month, cancel anytime | Monthly or annual billing |
Site Diary is the narrative daily site log. Daily Reports is the separate structured shift reporting module.
Where Smartsheet wins
Spreadsheet familiarity
Teams used to Excel find Smartsheet's grid familiar.
Reporting and dashboards
Smartsheet's reports, dashboards and cross-sheet formulas are strong for combining data from many sheets.
Enterprise familiarity
Smartsheet is widely used in large organisations.
Where TaskRox wins
Purpose-built construction features
Smartsheet does not include built-in RFI, QA, HSE, document transmittal, site diary or MOC registers; teams build these as sheets and forms. TaskRox includes them as modules.
CPM scheduling with project registers
The TaskRox Gantt module calculates the critical path and supports all four dependency types (finish-to-start, start-to-start, finish-to-finish, start-to-finish), lag, and per-project working-day calendars. The schedule sits in the same project as the RFI, QA, HSE and site records.
Free viewer seats
Owner, Admin and Member seats are billable. Viewer-tier members are free, and external contacts without a TaskRox login are not counted as seats.
Choose Smartsheet if
You need a general-purpose collaborative spreadsheet tool for cross-department work that is not specific to construction.
Choose TaskRox if
You are a construction team that has been building custom sheets for RFIs, QA and HSE, and you want those registers built in.
Switching path
Schedules and task lists exported from Smartsheet to Excel or CSV can be imported into the TaskRox Gantt schedule with column mapping. Documents are uploaded to the TaskRox document register. Enterprise plans include onboarding and migration support.
Related guides on the TaskRox blog
TaskRox features in this comparison
Other TaskRox comparisons
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