TaskRox Help & User Manual

TaskRox is a project and operations management system for construction, civil, mining, infrastructure and asset-intensive teams.

A workspace in TaskRox may represent:

All workspace types use the same modules, RBAC model, and reporting structure. The difference is in how the work is framed — finite delivery vs ongoing operations.

A project workspace is for finite delivery work with a defined start, end, and scope.

Typical examples: - Capital construction works - Civil earthworks packages - Infrastructure upgrades - Building fit-outs - Remediation or rehabilitation programs

Projects use the Gantt for construction programs, QA for test requests and ITPs, HSE for incident management, and Budget for cost tracking against a defined contract value.

An operations workspace is for ongoing site or business activities that continue beyond a single project lifecycle.

Typical examples: - Quarry operations (crushing, screening, haulage, rehabilitation) - Landfill operations (cell construction, daily cover, compliance monitoring) - Civil plant yards (fleet maintenance, mobilisation, utilisation tracking) - Maintenance workshops (work orders, faults, service plans) - Mine support operations (drill and blast, load and haul support) - Facilities and asset operations

Operations use the Gantt for rolling schedules (annual compliance, planned maintenance, production campaigns), Daily Reports for shift-by-shift production and labour capture, Fleet for equipment registers and compliance, Workforce for operator readiness, and HSE for ongoing safety management.

Programs group related works — for example, a council annual roads program or a multi-site capital works rollout.

Shutdowns represent short, controlled execution windows — a crusher shutdown, plant turnaround, or scheduled outage — where the Gantt becomes a tightly sequenced execution schedule.

Maintenance workspaces track recurring maintenance and control streams — fleet maintenance programs, statutory inspection schedules, or planned equipment overhauls.

All three types use the same TaskRox modules. The workspace type helps frame the dashboard, Gantt, and reporting context.

The Gantt is relevant for operations as well as projects. For operations, the Gantt functions as a rolling operational schedule rather than a finite construction program.

Operational Gantt examples: - Annual compliance calendar - Planned maintenance schedule - Campaign crushing schedule - Quarry stage development - Rehabilitation works - Statutory inspections - Workforce training and refresher windows - Shutdowns and outages - Budget and reporting cycles

Use the same dependency types, calendar settings, and scheduling rules — the difference is in the planning horizon and the ongoing nature of the work.

All existing TaskRox modules work for operations workspaces:

• Dashboard — operational snapshot of status, metrics, and activity
• Gantt — rolling operational schedules, annual plans, maintenance campaigns
• Daily Reports — shift-by-shift production, labour, plant hours, and approvals
• Fleet — equipment register, compliance, service status, utilisation
• Workforce — operator readiness, licences, inductions, medicals, competencies
• Training — courses, sessions, refreshers, and competency outcomes
• HSE — incidents, hazards, inspections, toolbox talks, critical risks, SWMS/JSA
• QA — inspections, test requests, non-conformances
• Budget — labour, plant, materials, contractors, budget and variance
• Documents — controlled document library, evidence, audit trail
• Photos — visual evidence, progress photos, linked records
• Reports — weekly/monthly operations dashboards
• Wall / Messages — team communication and updates