Event plan Gantt chart template
Venue, suppliers, promotion and the day itself. Use it for a conference, workshop or function where venue, suppliers and promotion must be finished by a fixed event day.
It has 3 phases, 7 tasks and 1 milestone, joined by 9 links, and runs for 27 working days on a Monday to Friday week. The template opens below in the free Gantt chart maker, starting today. Change any task, then export a PNG, PDF or CSV or share a link. No account is needed.
- Free, no sign-up
- Tasks already linked
- Critical path shown
- Export PNG, PDF and CSV
Tasks in the event plan template
Durations are in working days. Predecessors use the tool's row numbers: 3 means “starts after row 3 finishes”, and 4SS+2 means “starts two working days after row 4 starts”. A phase shows the span of the tasks inside it.
| Row | Task | Type | Duration (working days) | Predecessors |
|---|---|---|---|---|
| 1 | Planning | Phase | 12 | |
| 2 | Set budget and goals | Task | 2 | |
| 3 | Book venue | Task | 5 | 2 |
| 4 | Book catering and AV | Task | 5 | 3 |
| 5 | Promotion | Phase | 18 | |
| 6 | Invitations and registration page | Task | 3 | 3 |
| 7 | Promotion campaign | Task | 15 | 6 |
| 8 | Event | Phase | 6 | |
| 9 | Run sheet and briefing | Task | 2 | 4, 7FF-2 |
| 10 | Event day | Milestone | 0 | 7, 9 |
| 11 | Thank-you notes and survey | Task | 2 | 10 |
Scroll the table sideways to see every column.
How to use this template
- 1. Set the dates. Move a task later and the tasks linked after it move with it. Weekends are skipped.
- 2. Rename and resize the tasks. Type over any task name or duration, add your own tasks and delete the ones you do not need.
- 3. Check the critical path. Tasks in red have no float. A delay to any of them moves the finish date.
- 4. Export or share. Download a PNG, PDF or CSV, or copy a share link. The chart also saves in this browser as you work.
If you already have a chart saved in this browser, the tool opens your chart and offers to load this template instead, so nothing is replaced without asking.
Run the schedule in TaskRox
The free tool is for one person planning one chart. TaskRox is construction project management software: the whole team works on the same live schedule, with baselines, Microsoft Project and Primavera P6 import, and schedule tasks linked to RFIs and daily reports.
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